Prerequisites

• Access to the Task center > Document > Received copies confirmation menu.
• User set as responsible for receiving controlled copies in the copy protocol.
• Copy protocol issued without receiving acknowledgment.

Introduction

Once the copy protocol issuance is completed, the copy station addressee receives the Received copies confirmation task.

In this article, our example is the task sent after issuing the protocol for the copy of the work instruction document developed during the flow.

See how to execute the copy receiving task below:

Confirming copy receiving

1. Access the Task center > Document > Received copies confirmation menu.

2. Locate the copy protocol task.

3. Click on the button from the task card.

4. Confirm whether the received copies match the copies declared in the protocol, using the resources of the Documents tab:

	Allows viewing the electronic file of the document selected in the listing.
	Allows printing all electronic files of the documents from the list. Only electronic files with the following extensions will be printed: .doc, .docx, .xls, .xlsx, .xlsm, .ppt, .pptx, .dwg, .dxf, and .pdf. For the MS Office formats, it is necessary to have the MS Office application installed on the user's machine.

5. Save the record after viewing the necessary information.

6. The system will ask if you wish to confirm the operation:

• Click on OK to confirm the receiving of copies, so that the protocol is no longer displayed in the list of pending records.
• Click on Cancel for the receiving not to be confirmed and the protocol to remain pending.

Conclusion

After confirming the copy receiving, the last step of the copy distribution feature is finished!