Prerequisite

• Access to the Configuration > Copy distribution > Copy station (DC046) menu.

Introduction

A copy station is intended to control the distribution of company documents in order to prevent obsolete versions from being used, thus ensuring access to current versions.

Later, the copy stations must be associated with the configured documents for the copy distribution to be successful.

In this article, as an example, the “INT01-Work instruction” copy station will be created to be used in the scenario of the copy distribution of a work instruction document.

See how to configure a copy station below:

Configuring a copy station

1. Access the Configuration > Copy distribution > Copy station (DC046) menu.

2. Click on the toolbar button.

3. On the screen that will be opened, enter an ID # and a name for the copy station.

4. In the General tab, fill out the Upper level copy station field for the station to be hierarchically added below another station. To do so, select the desired copy station or create a new one.

5. Select the team responsible for sending printed copies of the document.

6. In the Responsible for receiving (default) field, select the user who will receive the printed copies by default.

7. Click on .

8. At this point, the Responsible tab will be enabled to be configured. In it, it is possible to define the other parties responsible for the copy station. The users that are associated in this tab will be available for selection in the Responsible for receiving (default) field of the General tab.

9. Click on the button from the sidebar toolbar to add one or more responsible users.

10. On the screen that will be opened, locate and select the desired users and save the selection.

11. Upon finishing the configurations, click on from the general data screen.

Conclusion

The copy station is duly configured! The next step is to configure the copy distribution in the desired document category.